What is the role of the owners corporation manager?

An owners corporation engages an owners corporation Manager to help them run the day to day operations of the owners corporation. The manager ensures the owners corporation is compliant with the owners corporations Act and handles many of the administrative and financial tasks and obligations of the owners corporation including the keeping all records. A list of some standard duties of the manager is below.

Financial

  • Keep books and prepared financial statements of accounts covering all income and expenditure and assets and liabilities of the owners corporations
  • Processes and pay all invoices on behalf of the owners corporations
  • Issue Fee Notices and final fee notices to all members of the owners corporations
  • Receipt all payments to the owners corporations
  • Operated and reconciled the bank account for the owners corporations
  • Preparation and lodgement of BAS returns
  • Preparation and lodgement of tax returns
  • Follow up with owners who are in arrears

Insurance

  • Arrange placement of insurance policies
  • Arrange valuations where appropriate
  • Prepared, lodged and monitored insurance claims

General

  • Convene and attend meetings including providing all reports of a statutory requirement
  • Monitor and action all inwards and outwards correspondence
  • Maintain the owners corporations roll of names and addresses
  • Maintain the Register of the owners corporations
  • Issue all owners corporation certificates as well as liaise with solicitors with regard to settlement adjustments
  • Keep and supervise the use of the common seal
  • Keep all records of the owners corporations
  • Liaise with Building Management team in regards to maintenance and contracts
  • Provide guidance to the owners corporations to enable them to carry out and perform its duties and functions
  • Generally implement decisions of the owners corporations with respect to its duties and functions